Storage Within Recruitment (PA-RC) SAP HR Recruitment Applicant Administration

Use

Within Recruitment (PA-RC), the storage functions provided by SAP ArchiveLink facilitate the use of content servers to store copies of incoming applicant documents, such as letters of application, resumes, and certificates. Any number of documents can be stored for each applicant.

Thus, a personnel officer, for example, can easily display a training certificate or resume, check an applicant’s aptitude, and even make an initial selection. He or she can then forward the stored documents to the line manager, who checks the applications once again and invites an applicant to an interview, rejects an applicant, or puts an applicant on hold.

This greatly accelerates the time-consuming process of several personnel officers and line managers checking application documents to determine the applicant’s aptitude. Furthermore, important application documents cannot be lost because they are stored centrally. There is no need to waste time searching through different files at various locations.

Prerequisites

Technical Implementation (PA-RC)

An external scanner is used to import written documents into the system. The scanner communicates with SAP ArchiveLink. Individual documents are assigned to an applicant using the applicant number. It is also possible to assign specific document types directly to an applicant infotype. To do this, you must use Customizing to link the document types in question to the appropriate infotype.

The standard system includes the following document types for Recruitment:

Name of document type	Document type	Object type	Document class	Infotype
Written application	HRIAPPLICA	PAPL	FAX	4001
Qualifications of applicant	HRICERTAPL	PAPL	FAX
Training certificate for applicant	HRIDIPLAPL	PAPL	FAX	0022
Reference for applicant	HRIREFEAPL	PAPL	FAX
Applicant’s resume	HRIRESUAPL	PAPL	FAX

You can activate and deactivate the authorization check function for individual document types.

Preparation and Customizing (PA-RC)

In Recruitment, Customizing for SAP ArchiveLink is divided into the following areas:

General Customizing

To make general settings for storing data, please see the customizing section.

Application-Specific Customizing

To make application-specific settings for storing data in Recruitment, please see the Implementation Guide for Personnel Administration:

Personnel Administration ® Tools ® Optical Archiving

SAP recommends that you start the ten-character, alphanumeric, document type ID with HRIxxxxxxx (x = characters that you can define as required).

Features

Within Recruitment (PA-RC), the following storage scenarios are supported by SAP ArchiveLink:

Store for subsequent entry (PA-RC)

Assign then store (PA-RC)

Store and enter (PA-RC)

If application documents are assigned then stored, SAP recommends that you use a bar code. For this reason, the following example illustrates how to assign then store with bar code. However, it is also technically possible to store without a bar code (that is, you can use the "assign then store" scenario).

Activities

Storage

Please see "Features".

Display

You can display documents stored for an applicant as follows:

• You can display documents from most applicant lists and statistics, such as applicants by name or applications.

Display documents using applicant lists (PA-RC)

You can display application documents from any screen concerned with displaying and maintaining applicant master data. If you call up the maintenance or display mode for a particular infotype, you can also display just those document types that are assigned to the infotype in question.

Display all documents for an applicant (PA-RC)

Display all documents for an infotype assigned to an applicant (PA-RC)