References Between Applicant Activities in SAP HR

Use

Occasionally, data from a second applicant activity is needed for use in a letter, mail, or for data transfer to Personnel Administration. The system includes this data automatically in the text if there is a reference between the activity requiring the additional data and that from which the data is to be accessed.

You want to include data from the activity Appointment for interview in the letter for the activity Invite for interview. In this case, you define the activity Appointment for interview as the reference activity of Invitation to interview. This will mean that data such as the date and time of the interview will be imported automatically into the letter for the activity Invitation to interview.

Please note that only one reference activity may be assigned to each applicant activity.

Reference activities can be created in the following ways:

• You can define a reference activity between two existing applicant activities. For more information, see
Create/change/delete reference activity for an applicant activity.
• You can also create a reference activity when you are creating follow-on activities for an existing applicant activity. This option is normally preferable since it only involves one additional step. For more information, see
Create follow-up activities for an applicant activity.