Sending Correspondence to Applicants via Fax or E-Mail (SAPconnect) in SAP HR

Use

This function enables you to send letters to one or more applicants in the form of faxes or E-mails, using the bulk processing function, directly from the R/3 System.

Prerequisites

To use this function, you must have:

• defined SAPscript as the standard word processing option.
• specified a fax number and/or Internet address for the sender in your Private office settings.
• made the necessary system settings for SAPconnect (for example, defining the format in which the E-mail is to be sent).

For further information, refer to the Implementation Guide (IMG) (Basis Components ® Basis Services ® Communication Interfaces ® SAPconnect): Settings Across Whole Client.

• The system administrator must have configured the fax number settings in SAPconnect: Administration.

Features

• If you want to send the letter to one applicant in the form of a fax or E-mail, access applicant activity maintenance to send the document. A dialog box is displayed, listing all the fax numbers and Internet addresses of applicants stored in the system.

The system reads the infotypes Addresses (0006) and Communication (0105) to get the fax numbers.

The system reads only the Communication (0105) infotype to get the Internet address.

• If you want to send the letter to more than one applicant in the form of a fax or E-mail, use recurring tasks to send the document via bulk processing. A predefined search procedure is run in the background, determining the fax number or Internet address for each individual applicant.

The system reads the Addresses (0006) infotype to get the fax number. The system selects the first fax number created in this infotype. If an entry is not found in the Addresses infotype, the system reads the infotype Communication (0105) and selects the first fax number (if there is one).

The system reads only the Communication (0105) infotype to get the Internet address.

See also:

Faxing and E-Mailing Letters to Applicants

For more information about SAPconnect, see the R/3 Library BC Basis ® BC - SAPconnect ® Connection to external communication components.