Faxing and E-Mailing Letters to Applicants in SAP HR

Prerequisites

If you want to fax or e-mail a letter you have two options:

• If you want to send the letter to one applicant only, use applicant activity maintenance.

• If you want to send the letter to several applicants, use recurring tasks (Print letters function).

Sending a Fax or E-Mail to One Applicant

1. Choose Applicant activity
® Maintain.

The Maintain Applicant Activities screen appears.

2. In the Applicant number field, enter the desired number.
3. Choose Applicant activity
® Execute.

The Maintain Applicant Activities screen appears.

4. Select the applicant activity you want.
5. Choose Edit
® Change activity.

The Create Planned Activity dialog box appears.

6. Enter your data as required.
7. Choose Fax letter or Mail letter.

A dialog box appears displaying the fax numbers or Internet address of the applicant in question.

8. Select the fax number or Internet address you want.
9. Choose Dial, or Send.

Result

You have faxed or e-mailed a letter to an applicant directly from the R/3 System.

Sending a Fax or E-Mail to Several Applicants

1. Choose Applicant activity
® Print letters ® Execute.

The Recurring Tasks: Print Letters screen appears.

2. Enter the appropriate selection criteria.
3. Set the Fax or Internet mail flag.
4. Choose Program
® Execute.

When you run the report, a dialog box does not appear with fax numbers or an Internet address. This is because the numbers and addresses are found by a search procedure run in the background. See the Features section of Sending Correspondence to Applicants Via Fax or E-Mail (SAPconnect).

Result

You have faxed or e-mailed a letter to several applicants directly from the R/3 System.