Creating an Individual Letter for an Applicant Activity (Microsoft Word) in SAP HR

Prerequisites

• An individual letter to an applicant can either be created along with the activity it accompanies or at any later date, provided the activity has the status planned. This procedure can only be performed if the applicant has been assigned a planned activity, together with the appropriate standard letter.
• You are on the
Maintain Applicant Activities screen.

Procedure

1. Select the desired activity, and choose Edit
® Change activity.

The Create Planned Activity dialog box appears.

2. Choose Change letter.

Microsoft Word is started, and a copy of the standard letter is displayed.

3. Change the text.



The function Include mail merge field enables you to include additional variables for applicant data in the individual applicant letter.

4. Save the text, then either exit Microsoft Word or keep it open for further steps.

You have saved. What now?	Choose:	Remark
Exit Word	Back to R/3, close and save	Microsoft Word stays open as an icon.
Don’t exit Word	Back to R/3, save



If you choose File ® Save, or File ® Save As... in Microsoft Word, the letter is only saved locally on your PC and not in the R/3 system.

The system displays a window entitled Create Planned Activity.



The field Letter changed is now selected.

5. Choose Transfer.

The Maintain Applicant Activities screen appears.

6. Save your entries.

Result

An individual letter to an applicant has been created for the planned activity.

See also:

Retrieving a Standard Letter on an Applicant Activity