Assign Docs to Applicant After Initial Data Entry SAP HR Recruitment Applicant Administration

Prerequisite

You can only use this procedure if the document type to be processed is not linked to infotype 4001 Applications, and if the applicant data is already in the system.

Procedure

If you want to assign a document to an applicant after initial data entry, proceed as follows.

1. Scan the incoming document into the system.
2. On the SAP R/3 System screen, choose Office
® Business Documents ® Documents ® Move.

The system displays a list of presettings.

3. Place the cursor on the required presetting and choose Edit ® Choose.

A list is displayed of document types defined for this setting.

4. Place the cursor on the appropriate document type and choose Edit ® Choose.

The system requires you to confirm the scanned document’s assignment to the chosen document type. Confirm the assignment. Once the link has been created, the document is deleted from the scan queue.

The Enter Applicant Number dialog box is displayed.

5. Enter the applicant number and choose Continue.

This accesses the entry screen of the infotype linked to the document type you have chosen, or the Maintain Applicant Master Data screen.

6. Maintain the applicant’s infotype record, if necessary.
7. On the infotype entry screen, choose Environment
® Assign facsimile.

The Assign Facsimile dialog box is displayed containing information on the current assignment, such as the document type and applicant number.

8. Enter the date of origin, if necessary, and choose Continue.

The Confirm Assignment of Facsimile dialog box is displayed.

9. Confirm the assignment.

A message informs you that the facsimile has been processed and stored successfully.

10. Confirm the message.
11. If you have made changes, save the infotype record.

Result

The document is assigned to the applicant.