Assign Docs to Applicant After Initial Data Entry SAP HR Recruitment Applicant Administration

Prerequisites

You can only use this procedure if the document type to be processed is not linked to infotype 4001 Applications, and if the applicant data is already in the system.

Procedure

If you want to assign a document to an applicant after initial data entry, proceed as follows.

1. On the SAP R/3 System screen, choose Office
® Inbox.

This takes you to the initial screen of your integrated inbox.

2. Use the appropriate function to choose the list that you require.

The system displays the applicant documents sent to you by the scanning department.

3. Select a document and choose Document
® Execute.

The Process Document Type dialog box is displayed. Check that the document type in this dialog box is correct. The Change function enables you to change the current assignment. The Create function enables you to assign the document to another document type.

4. Place the cursor on the document type you want to process and choose Process.

The Enter Applicant Number dialog box is displayed.

5. Enter the applicant number and choose Continue.

This accesses the entry screen of the infotype linked to the document type you have chosen, or the Maintain Applicant Master Data screen.

6. Maintain the applicant’s infotype record as required.
7. On the infotype entry screen, choose Environment
® Assign facsimile.

The Assign Facsimile dialog box is displayed containing information on the current assignment, such as the document type and applicant number.

8. Enter the date of origin, if necessary, and choose Continue.

The Confirm Assignment of Facsimile dialog box is displayed.

9. Confirm the assignment.

A message informs you that the facsimile has been processed and stored successfully.

10. Confirm the message.
11. If you have made changes, save the infotype record.

Result

The document is assigned to the applicant.