HR Recruitment Grouping of Applicant Data

Use

Before you can create or edit existing data records on an applicant, you must know the names of the infotypes in which they are grouped. Otherwise it is not possible to access specific data records or indeed store data in the correct place in the system.

Integration

The Recruitment infotypes

Many of the infotypes used in Personnel Administration are also used in Recruitment:

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Organizational Assignment (infotype 0001)
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Personal Data (infotype 0002)
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Addresses (infotype 0006)
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Education (infotype 0022)
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Other/Previous ERs (infotype 0023)
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Qualifications (infotype 0024)
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Bank Details (infotype 0009)

If necessary you can also use other Personnel Administration infotypes

Features

In addition to these Personnel Administration infotypes, Recruitment also has some infotypes of its own that can be used specially for applicants:

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Applicant Actions (infotype 4000)
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Applications (infotype 4001)
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Vacancy Assignment (infotype 4002)
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Applicant Activities (infotype 4003)
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Applicant's Pers. No. (infotype 4005)
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Status of Applicant Activities (infotype 4004)
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Employee’s Applicant Number (infotype 0139)

Applications HR Recruitment Grouping of Applicant Data - (infotype 4001)

Definition

The Applications infotype (4001) is used to store information on whether an application was made in response to an advertisement, or is an unsolicited application.

Use

A new data record of the Applications infotype (4001) is created for every application received from an applicant. Each record is linked to a specific point in time, that is, the start and end date of the record contain the date on which the application was received.

The time constraint for this infotype is 3.

Applicant Actions HR Recruitment Grouping of Applicant Data - (Infotype 4000)

Definition

The Applicant Actions infotype (4000) serves as a record of all applicant actions carried out for an applicant. These applicant actions might be:

• Data entry procedures (e.g. Initial entry of basic data, Enter additional data)
• Procedures which change the overall status of the applicant (e.g. Reject applicant, Put applicant on hold)

Use

The most important piece of information contained in this infotype is the applicant's overall status (e.g. processing, on hold, rejected). This depends on the last action performed for the applicant. If, for example, the action type Put applicant on hold is performed, the applicant is assigned the overall status on hold. In the standard SAP system, a new record is created in the Applicant Actions infotype (4000) for every action type performed for an applicant.

In addition to data on the action type that was performed, the Applicant Actions infotype (4000) also contains information on whether or not an applicant has been recommended by an employee (reference employee). If this is the case, you can store the name of the reference employee in a text not used in evaluations.

The time constraint for this infotype is 1.

Vacancy Assignment HR Recruitment Grouping of Applicant Data - (infotype 4002)

Definition

You use the Vacancy Assignment infotype (40029 to enter the names of the vacancies to which the applicant has been assigned.

Use

Assign the applicant to a vacancy. The applicant will then be included in the selection procedure for this vacancy. The status of the applicant’s vacancy assignment shows where the applicant is in the selection procedure.

You can assign one applicant to the selection procedures for several vacancies. If you do this, you have to assign different priorities to the vacancy assignments. There must also be a vacancy assignment status for each assignment for the applicant.

The time constraint for this infotype is 2.

Applicant’s Personnel Number HR Recruitment Grouping of Applicant Data - (infotype 4005)

Definition

You use the Applicant’s Personnel Number infotype (4005) to enter an internal applicant’s personnel number.

Use

The system enters this number automatically in the corresponding Applicant’s Personnel Number infotype (4005) for all internal applicants. This means that it contains a data record for each internal applicant.

The time constraint for this infotype is B.

Applicant Activities HR Recruitment Grouping of Applicant Data - (infotype 4003)

Definition

You use the Applicant Activities infotype (4003) to enter the activities that have been created for an applicant.

Use

Activities carried out for an applicant within a selection procedure are entered, logged and planned in the Recruitment system by means of applicant activities. In other words, applicant activities are administrative stages through which an applicant passes during the course of the application procedure. Correspondence with applicants is also handled by means of applicant activities.

You can only display applicant activities in applicant master data (you cannot edit them here). To create or change applicant activities, choose Applicant activity ® Maintain.

The time constraint for this infotype is 3.

Status of Applicant Activities HR Recruitment Grouping of Applicant Data - (infotype 4004)

Definition

You use the Status of Applicant Activities infotype (4004) to specify the following for an applicant:

• Whether any planned activities exist for this applicant
• Whether any recurring tasks have to be performed (such as sending a message, or printing a letter)

Use

Each applicant has one Status of Applicant Activities (4004) infotype record. This is created and updated automatically.

The Status of Applicant Activities infotype (4004) contains data that is required for running certain reports (for example, reports that affect recurring tasks).

Employee’s Applicant Number HR Recruitment Grouping of Applicant Data - (infotype 0139)

Definition

The Employee’s Applicant Number infotype (0139) is used to store an employee’s applicant number.

Education HR Recruitment Grouping of Applicant Data - (infotype 0022)

Definition

You can store an employee or applicant’s educational details in infotype Education (0022).

Use

If you want to depict an employee or applicant’s complete educational history, create the infotype record with the relevant educational period.

Enter the following data for each educational history:

• Educational establishment (e.g. primary school, college)
• Name and location of the relevant educational establishment (e.g. Boston College)
• The country in which the educational institute is located

Note that the system checks the applicant or employee’s certificate against the type of educational establishment attended to make sure they match up.

In addition, you can enter the duration of study and the applicant/employee’s major and minor courses of study.

Note that the system checks the applicant or employee’s major and minor courses of study against the type of educational establishment attended to make sure they match up.

If you have made the appropriate system settings, the system automatically determines the appropriate educational group for the educational details you entered. The education group structures the employee/applicant’s education types into different groups.