Recording Rejection of a Contract by an Applicant in SAP HR

Prerequisites

If an applicant has rejected the offer of a contract for a vacancy, his or her overall status and vacancy assignment status for the vacancy must be set to Offer rejected.

Procedure

1. Choose Applicant master data
® Bulk processing ® Vacancy assignment list.

The Vacancy Assignments screen appears.

2. Make the following entries in the fields:
1. Enter
* in the Status (overall) field.
2. In the Vacancy field, enter the vacancy for which the applicant refused a contract.
3. Choose Execute.

The Vacancy Assignments screen appears.

4. Select the applicant who has rejected the contract offer and choose Change overall status.

The Change Overall Status dialog box appears.

5. Enter 6 (for Contract rejected) in the Overall status field, and choose Continue.

The Maintain Vacancy Assignments screen appears.

6. Select the vacancy for which the applicant has rejected the offer, and choose Change status (vac.).

The Change Vacancy Assignment Status dialog box appears.

7. Enter 6 in the Vacancy assignment status field and, if necessary, a status reason, and choose Continue.
8. Save your entries.
9. Choose Back.

The Maintain Vacancy Assignments screen appears displaying a list of all persons assigned to the vacancy chosen in step 2.

If you do not want to change the vacancy assignment status of these persons, the process is completed. If you do want to change the status, proceed to step 10.

10. To select all the applicants listed, choose Select all, and then choose Change status (vac.).

The Change Vacancy Assignment Status dialog box appears again.

11. Enter the desired status (usually 1 for Processing) in the Vacancy assignment status field, and choose Continue.
12. Save your entries.
13. Choose Back.

The View: Change Vacancy detail screen appears.

14. Enter a percentage approved, percentage reserved and staffing percentage.
15. Save your entries.

Result

The overall status and vacancy assignment status of the applicant who was offered a contract are changed to Offer rejected. The vacancy assignment status of all other applicants assigned to the vacancy chosen has also been changed correspondingly. The percentage approved, percentage reserved and staffing percentage (and thus staffing status) of the vacancy for which the contract has been rejected have been changed.