Editing Applicant Statuses in SAP HR

Use

In accordance with the two types of selection procedure, there are also two applicant statuses, the overall status and the vacancy assignment status. These two statuses are normally maintained in different ways.

Integration

In some cases, the overall status can affect the vacancy assignment status. For example, if an applicant has the overall status Rejected, then each vacancy assignment status must also be Rejected. In other words, if you reject an applicant in the overall procedure, he or she can no longer be included in the selection procedure for a specific vacancy.

Features

Editing the overall status

When you enter an applicant's data in the system, an overall status is automatically created for the applicant.

You can change an applicant’s overall status by:

• performing an applicant action (e.g. Put applicant on hold, Reject applicant )
• using the output lists of various
analysis reports (Applicants by Name, Applicants by Action, Vacancy Assignments)

The list reports option has an added advantage in that it allows you to change the overall status of several applicants at once.

Editing the vacancy assignment status

When you assign an applicant to a vacancy, a vacancy assignment status is automatically created. You can assign an applicant to a vacancy assignment status by:

• performing the applicant action Enter additional data
• maintaining applicant master data (Vacancy Assignment infotype (4002))

For more information, see Grouping of Applicant Data

You can change the vacancy assignment by:

• maintaining applicant master data (Vacancy Assignment infotype (4002))
• using the output list of the Maintain Vacancy Assignments
analysis report

The list report option has an added advantage in that it allows you to change the vacancy assignment status of several applicants at once.

See also:

Offering an Applicant a Contract

Recording Rejection of a Contract by an Applicant

Preparing to Hire an Applicant