Prerequisites
You are to ensure that all applicants whose overall status is Rejected receive a letter of rejection.
The Applicant Statistics report enables you first of all to create statistics showing the number of applicants per overall status. You can then create activity statistics for all applicants whose overall status is Rejected, and then maintain these activities. If an applicant does not have a Letter of rejection activity, you can create one. You can also change the activity data (such as performance deadline, person responsible for activity) for applicants who already have such an activity.
Creating Statistics Showing the Number of Applicants per Overall Status
- Choose Applicant master data ® Bulk processing ® Applicant statistics.
- Choose Program ® Execute.
- Position the cursor on the number of applicants whose overall status is Rejected and choose Goto ® Activity statistics.
- Select the activity type Rejection letter, and choose Continue.
- Look to see if the statistics report displays any applications that do not have a Rejection letter activity.
- Select an applicant, and choose Goto ® Activity.
- Choose Edit ® Create planned activity
- Enter the key for the activity type Rejection letter in the Activity type field, and make entries in the Performance and Standard text fields, and any others you require. If you want to print out the text in bulk processing, select Recurring tasks.
- Choose Transfer.
- Save your entries.
- Repeat steps 6 to 10 until all applicants in the list have a Rejection letter activity.
- Choose Back.
- Are there applications in the list which have Rejection letter as a planned activity?
- Check that the performance date and the employees responsible for the individual activities are listed correctly.
- Select the applicant whose activity data you want to change, and choose Goto ® Activity.
- Select the planned activity Rejection letter, and choose Edit ® Change activity.
- Enter your data as required. If necessary, change the standard text assigned by choosing Change letter.
- Choose Transfer.
- Save your entries.
- Repeat steps 15 to 19 until you have made all the necessary changes to the activities.
The Applicant Statistics screen appears.
The system displays statistics showing the number of applicants per overall status.
Creating Activity Statistics Showing All Applicants With Status Rejected for Activity Type Send Letter of Rejection
The Activity Type dialog box appears.
The system displays activity statistics for the activity Rejection letter.
– If not, proceed to step 13.
– If there are, position the cursor on the number of applications in the column No corresponding activity and choose Edit ® Choose.
The system now displays a list of the names of all applicants whose overall status is Rejected and who have no Rejection letter activity.
The Maintain Applicant Activities screen appears.
If the applicant has made more than one application, you must select the application for which you want to create the Rejection letter activity. To do this, position the cursor on the application you want to select, and choose Choose.
The system displays a window entitled Create Planned Activity.
You have created a Rejection letter activity for the applicant selected.
The system again displays the list of applicants' names.
The system displays activity statistics for the Rejection letter activity.
If not, the procedure is completed.
If there are, position the cursor on the number of applications in the column At least one planned activity, and choose Choose.
The system now displays a list of the names of the applicants whose overall status is Rejected and who have a Rejection letter activity.
– If they are, the procedure is completed.
– If not, proceed to step 15.
The Maintain Applicant Activities screen appears.
The Create Planned Activity dialog box appears.
The Rejection letter activity has been changed for the applicant chosen.
The system again displays the list of applicants' names.
Result
All applicants whose overall status is Rejected now have a Rejection letter activity (modified if necessary).
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