Offering an Applicant a Contract in SAP HR

Prerequisites

If an applicant is to be offered a contract, two steps must be carried out:

• The applicant's overall status and vacancy assignment status for the vacancy for which you want to offer the contract must both be set to Contract offered. Any other vacancy assignment statuses must be changed. All remaining vacancy assignment statuses for the applicant must be changed.
• A contract must be printed for the applicant.

Setting the Overall Status and the Vacancy Assignment Status to Contract Offered

1. Choose Applicant master data
® Bulk processing ® Vacancy assignment list.

The Vacancy Assignments screen appears.

2. Make the following entries in the fields:
1. Enter
* in the Status (overall) field.
2. In the Vacancy field, enter the vacancy for which you want to offer the applicant a contract.
3. Choose Execute.

The Vacancy Assignments screen appears.

4. Select the applicant who is to be offered a contract, and choose Change overall status.

The Change Overall Status dialog box appears.

5. Enter 5 (for Contract offered) in the Overall status field, and choose Continue.

The Maintain Vacancy Assignments screen appears.

6. Select the vacancy for which you want to offer the applicant a contract, and choose Change status (vac.).

The Change Vacancy Assignment Status dialog box appears.

7. Enter 5 (for Contract offered) in the Vacancy assignment status field and choose Continue.
8. Check if the applicant is assigned to several vacancies, and proceed as follows:

- If the applicant is not assigned to several vacancies, proceed to step 9.

- If the applicant is assigned to several vacancies, select all other vacancies for which the applicant is not to be offered a contract, and choose Change status (vac.).

The Change Vacancy Assignment Status dialog box appears.

9. Enter the desired status (usually 3 for On hold) in the Vacancy assignment status field and choose Continue.
10. Save your entries.
11. Choose Back.

The Maintain Vacancy Assignments screen appears displaying a list of all applicants assigned to the vacancy chosen in step 2.

Do you also want to change these applicants' vacancy assignment status?

If not, the first part of Offering an applicant a contract is completed.

If you do, proceed to step 11.

12. To select all the applicants listed, choose Select all, and then choose Change status (vac.).

The Vacancy Assignment Status dialog box appears.

13. Enter the desired status and if necessary a status reason (usually 3 for On hold or 4 for Rejected) in the Vacancy assignment status field, and choose Continue.
14. Save your entries.
15. Choose Back.

The View: Change Vacancy detail screen appears.

16. Enter a percentage approved, percentage reserved and staffing percentage.
17. Save your entries.

Result

The applicant's overall status and vacancy assignment status for the vacancy for which the contract is to be offered are set to Contract offered. All remaining vacancy assignment statuses for the applicant have been changed according to the status chosen. The applicant activity Offer contract was automatically created for the applicant.

The vacancy assignment status of all other applicants assigned to the vacancy chosen in step 2 has also been changed to that chosen. The percentage approved, percentage reserved and staffing percentage (and thus the staffing status) of the vacancy for which the contract is being offered have been changed.

Printing a Contract

To print out the contract, choose from the following options:

• Print out the contract individually. See
Printing a Letter for an Activity.
• Print out the contract as part of bulk processing. See
Printing Letters Using Recurring Tasks.

Result

A contract is printed for the applicant.