Prerequisites
There is a vacancy to be filled in your company. Until now 50 applications have been received. After a detailed check, 30 applications have been rejected. You are to ensure that all 30 rejected applicants receive a letter of rejection by the end of the month.
The Vacancies report enables you to first create statistics displaying the number of applicants per vacancy assignment status for a particular vacancy. You can then create activity statistics for all applicants whose overall status is Rejected, and then maintain these activities. If an applicant does not have a Letter of rejection activity, you can create one. You can also change the activity data (such as performance deadline, person responsible for activity) for applicants who already have such an activity.
Creating Statistics for a Vacancy Showing the Number of Applicants per Vacancy Assignment Status
- Choose Advertising ® Vacancy ® Evaluate.
- Enter the key for the desired vacancy in the Vacancy field, and choose Execute.
- Select the vacancy you want to display, and choose Edit ® Applicant statistics.
- Position the cursor on the number of applicants whose vacancy assignment status is Rejected and choose Goto ® Activity statistics.
- Select the activity type Rejection letter, and choose Continue.
- Check to see if the report displays applications that do not have a Rejection letter activity.
- Select an applicant, and choose Goto ® Activity.
- Choose Edit ® Create planned activity
- Enter the key for the activity type Rejection letter in the Activity type field, and make the necessary entries in the Performance, Standard text and Vacancy fields, as well as any others you require. If you want to print out the text in bulk processing, select Recurring tasks.
- Choose Transfer.
- Save your entries.
- Repeat steps 7 to 11 until all applicants in the list have a Rejection letter activity.
- Choose Back.
- Check to see if the report displays applications that do not have a Rejection letter activity.
- Check that the performance date and the employees responsible for the individual activities are listed correctly. Proceed as follows:
- Select the applicant whose activity data you want to change, and choose Goto ® Activity.
- Select the planned activity Rejection letter, and choose Edit ® Change activity.
- Enter your data as required and, if necessary, create an individual letter for the applicant using the Change letter function.
- Choose Transfer.
- Save your entries.
- Repeat steps 16 to 20 until you have made all the necessary changes to the activities.
The Vacancies screen appears.
The Evaluate Vacancies screen appears.
The system displays statistics showing the number of applicants per vacancy assignment status for the vacancy chosen.
Creating Activity Statistics Showing All Applicants With Status Rejected for Activity Type Send Letter of Rejection
The Activity Type dialog box appears.
The system displays activity statistics for the Rejection letter activity for the vacancy in question.
– If not, proceed to step 14.
– If there are, position the cursor on the number of applications in the column No corresponding activity and choose Edit ® Choose.
The system now displays a list of the names of all applicants whose vacancy assignment status is Rejected and who do not have a Rejection letter activity.
The Maintain Applicant Activities screen appears.
If the applicant has made more than one application, you must select the application for which you want to create the Rejection letter activity. To do this, position the cursor on the application you want to select, and choose Choose.
The system displays a window entitled Create Planned Activity.
You have created a Rejection letter activity for the specified vacancy for the applicant selected.
The list of applicants' names appears.
The system displays activity statistics for the Rejection letter activity.
– If not, the procedure is completed.
– If there are, position the cursor on the number of applications in the column At least one planned activity and choose Edit ® Choose.
The system now displays a list of the names of the applicants whose overall status is Rejected and who have a Rejection letter activity.
– If they are, the procedure is completed.
– If not, proceed to step 16.
The Maintain Applicant Activities screen appears.
The Create Planned Activity screen appears.
The Rejection letter activity has been changed for the applicant chosen.
The system again displays the list of applicants' names.
Result
All applicants whose vacancy assignment status is Rejected now have a Rejection letter activity (modified if necessary).
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