Preparing to Hire an Applicant in SAP HR

Prerequisites

If an applicant is to be hired for a vacancy, his or her overall status and vacancy assignment status for this vacancy must be set to To be hired. Any other vacancy assignments for the applicant must be set to Rejected.

Procedure

1. Choose Applicant master data
® Applicant actions.

The Applicant Actions screen appears.

2. In the Applicant number field, enter the desired number.
3. Select the action Prepare for hiring and choose Choose.

The Copy Applicant Actions (Infotype 4000) screen appears.

4. Save your entries.

The Maintain Vacancy Assignments screen appears.

5. Select the vacancy for which the applicant is to be hired, and choose Change status (vac.).

The Change Vacancy Assignment Status dialog box appears.

6. Enter 2 (for To be hired) in the Vacancy assignment status field, and choose Continue.
7. Look to see if the applicant is assigned to several vacancies.

– If not, proceed to step 9.

– If so, select all the vacancies for which the applicant is not to be hired and choose Change status (vac.).

The Change Vacancy Assignment Status dialog box appears again.

8. Enter 4 in the Vacancy assignment status field and if necessary a status reason, and choose Continue.
9. Save your entries.
10. Choose Back.

The Maintain Vacancy Assignments screen appears displaying a list of all the applicants who are assigned to the same vacancy as the applicant to be hired.

Do you also want to change these applicants' vacancy assignment status?

If not, the procedure Hiring an applicant is completed.

If you do, proceed to step 11.

11. To select all the applicants listed, choose Select all, and then choose Change status (vac.).

The Change Vacancy Assignment Status dialog box appears again.

12. Enter the desired status (possibly 4 for Rejected) in the Vacancy assignment status field and, if necessary, a status reason, and choose Continue.
13. Save your entries.
14. Choose Back.

The View: Change Vacancy detail screen appears.

15. Enter a percentage approved, percentage reserved and staffing percentage.
16. Save your entries.
17. Choose Back.

The system displays a window entitled Create Planned Activity. The system displays the key for the activity type Hiring date as a default in the Activity type field.

18. Enter the date on which the applicant is to be hired in the Performance date field and choose Transfer.

Result

The applicant's overall status and vacancy assignment status are set to To be hired. All remaining vacancy assignment statuses for the applicant are set to Rejected.

The vacancy assignment status of all other applicants assigned to the same vacancy is changed correspondingly.

If the appropriate settings have been made, the system has automatically created the activities Transfer applicant data and Hiring date. The percentage approved, percentage reserved and staffing percentage (and thus also staffing status) of the vacancy for which the applicant is to be hired have been changed.