Putting an Applicant on Hold for the Entire Company After Initial entry of Basic Data in SAP HR

Prerequisites

In order to put an applicant on hold for the entire company after initial entry of basic data, the following two steps must have been carried out:

• The applicant's overall status and, if it exists, the vacancy assignment status of the vacancy or vacancies assigned to him or her must be set to On hold.
• A letter informing the applicant that they have been put on hold may have to be printed.

Procedure

1. From the Recruitment screen, choose

a) Applicant master data ® Bulk processing ® Receipt of application.

The system displays the Applicants by Action screen.

b) Applicant master data ® Bulk processing ® Vacancy assignment list, if you want to put an applicant who is assigned to a vacancy on hold.

The system displays the Vacancy Assignments screen.

2. Enter any relevant selection criteria, and choose Execute.

The system displays a second Applicants by Action or Vacancy Assignments screen.

3. Select the applicant you want to put on hold, and choose Change overall status.

The Change Overall Status dialog box appears.

4. Enter 3 (for On hold) in the Overall status field, specify a status reason if necessary, and choose Continue.

The applicant is put on hold for the entire company and for the assigned vacancy or vacancies. An On hold letter applicant activity is created automatically.

5. To print out the On hold letter, choose from the following options:

a) Print out the letter individually. See Printing a Letter for an Activity.

b) Print out the letter as part of bulk processing. See Printing Letters Using Recurring Tasks.

Result

You have put an applicant on hold for the entire company and have printed a letter to this effect.