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Monday, January 12, 2009

SAP Entering Basic Data on an Internal Applicant HR Recruitment Grouping of Applicant Data

  1. Choose Applicant master data
  2. ® Initial data entry.

    The Initial Entry of Basic Data screen appears.

  3. You have the following options here:
  4. Type of applicant

    Enter data as required in the following fields:

    Applicant who responded to specific advertisement

    Applicant group

    Applicant range

    Personnel area

    Personnel subarea

    Personnel number

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    Unsolicited applicant

    Applicant group

    Applicant range

    Personnel area

    Personnel subarea

    Personnel number

    Unsolicited applicant group


    In both cases, you must specify an applicant group assigned to applicant class P (internal applicants) in the Applicant group field.

  5. Choose ENTER to confirm your entries.

  6. If the candidate is a multiple applicant, the system accesses the applicant action New application and simultaneously imports any existing data.

    The system fills the fields for the Personal Data and Addresses infotypes, together with the Personnel officer field.

  7. If necessary, overwrite the default values.
  8. Enter data in other fields as required.
  9. To enter additional data for a specific infotype, select Further data.
  10. Select Assign facsimiles to assign facsimiles to an applicant during initial data entry.
  11. Save your entries.
  12. – If you have not selected Further data or Assign facsimiles, the procedure is completed.

    – If you have selected Further data and Assign facsimiles, or only Further data, the screen for the chosen infotype appears. Proceed to step 9.

    – If you have only selected Assign facsimiles, the Document Type window appears. Proceed to step 11.

  13. Enter data as required in the fields of the infotype displayed.
  14. Save your entries.
  15. – If you have selected Further data for more than one infotype, the screen for the next chosen infotype appears. If so, repeat steps 9 and 10 until all infotypes you selected have been processed.

    – If you selected only Further data, the procedure is completed.

    – If you selected only Assign facsimiles also, the Document Type screen appears. Proceed to step 11.

  16. Select the document type you want, and choose Choose.
  17. The Assign Facsimile screen appears.

  18. Enter the date of origin of the facsimile and choose Continue.
  19. The Confirm Assignment of Facsimile window appears.

  20. Choose Confirm.
  21. The Enter Barcode ID screen appears.

  22. Enter a barcode for the facsimile.
  23. Choose Continue.
  24. The Assign Facsimiles screen appears.

  25. Choose Yes to assign more facsimiles to the applicant, or No.
    • If you do not want to assign any more facsimiles to the applicant, the procedure is completed.
    • If you do want to assign further facsimiles to the applicant, the Document Type window appears again. Repeat steps 11 through 16 until all desired facsimiles have been assigned to the applicant.

Result

You have entered basic data on an applicant. You may have assigned one or more barcodes to the applicant. You can use these barcodes to record the application documents.

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