SAP Initial Entry of Applicant Data HR Recruitment Grouping of Applicant Data

Use

Initial entry of applicant data takes place using fast data entry. This procedure involves two steps, and comprises the applicant actions Initial entry of basic data, and Enter additional data.

You have to perform the Initial entry of basic data action for every applicant. This is because it contains data (such as the name, address and organizational assignment of the applicant) that is required later for printing letters, and for statistical purposes. If optical archiving is used for the application documents, these can be assigned to the applicants as part of the Initial entry of data action.

Enter additional data is only carried out for applicants who are of further interest to the company. This action enables you to assign an applicant to one or more vacancies, as well as entering data on an applicant’s education, training, qualifications, and previous employer.

You call this action either from the entry screen of the Initial entry of basic data action directly, or from the List of applicants by action, which can be created using the report of the same name. However, you can also access the action from numerous other screens.

Features

The two-stage concept of fast data entry has the following advantages:

• Entry of applications in the system can be divided so that more than one person is responsible for it.

On receipt of the applications, one employee enters the mandatory data for all applicants. The applications are then distributed among the responsible administrators/personnel officers, who decide which applicants can be rejected immediately. They then enter additional data on applicants who are still of interest to the company.

• Large numbers of applications can be processed quickly.
• A minimum of time and work is wasted on entering data on applicants who are unsuitable for the company.

Activities

The procedure used to enter basic data is different for internal and external applicants.

If the applicant is an external applicant, all the required data must be entered manually. When dealing with internal applicants, however, you can import data such as name and address simply by specifying the candidate's personnel number. You can overwrite this data, if necessary.