- Choose Applicant master data ® Initial data entry.
- Enter data as required in the following fields:
- Choose ENTER to confirm your entries.
- To check your selection, select the desired entry, and choosing Edit ® Display person.
- Select the applicant identified, and choose Edit ® Person recognized.
- If necessary, overwrite these default values.
- Enter values in the other required fields, and any other fields you choose.
- To enter additional data for a specific infotype, select Further data.
- Select Assign facsimiles to assign facsimiles to an applicant during initial data entry.
- Save your entries.
- Enter data as required in the fields of the infotype displayed.
- Save your entries.
- Select the desired document type, and choose Choose.
- Enter the date of origin of the facsimile and choose Continue.
- Choose Confirm.
- Enter a barcode for the facsimile.
- Choose Continue.
- Choose Yes to assign more facsimiles to the applicant, or No.
The Initial Entry of Basic Data screen appears.
– Applicant group
– Applicant range
– Personnel area
– Personnel subarea
– Name
– First name
– Date of birth (if required)
In the Applicant group field, specify an applicant group belonging to applicant class AP (external applicants).
– If there is a former employee or applicant with the same name, proceed to step 4.
– If not, proceed to step 7.
– If one of the former employees or applicants is the applicant in question, proceed to step 5.
– If not, choose Back. Then proceed to step 7.
If the candidate is a multiple applicant, the system accesses the applicant action New application and simultaneously imports any existing data.
The system fills in the fields for the Organizational Assignment, Personal Data, and Addresses infotypes.
The defaults for Organizational Assignment are taken from the candidate’s previous application.
– If you have not selected Further data or Assign facsimiles, the procedure is completed.
– If you have selected Further data and Assign facsimiles, or only Further data, the screen for the chosen infotype appears. Proceed to step 11.
– If you have only selected Assign facsimiles, the Document Type window appears. Proceed to step 13.
– If you have selected Further data for more than one infotype, the screen for the next chosen infotype appears. If so, repeat steps 11 and 12 until all infotypes you selected have been processed.
– If you selected only Further data, the procedure is completed.
– If you selected only Assign facsimiles also, the Document Type screen appears. Proceed to step 13.
The Assign Facsimile screen appears.
The Confirm Assignment of Facsimile window appears.
The Enter Barcode ID screen appears.
The Assign Facsimiles screen appears.
- If you do not want to assign any more facsimiles to the applicant, the procedure is completed.
- If you do want to assign further facsimiles to the applicant, the Document Type window appears again. Repeat steps 13 through 18 until all desired facsimiles have been assigned to the applicant.
Result
You have entered basic data on an applicant. You may have assigned one or more barcodes to the applicant. You can use these barcodes to record the application documents
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