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Monday, January 12, 2009

SAP Identifying Multiple Applicants and Former Employees

Use

When initial entry takes place, each applicant is assigned an applicant number used to identify only him or her throughout the system. If other applications are recorded for the same applicant at a later date, these are recorded as new applications under the existing applicant number.

Features

When performing Initial entry of basic data, the following functions are available:

    • When dealing with internal applicants, the system carries out a check for multiple applicants.

If it finds a multiple applicant on the database, the system accesses the applicant action New application. This action adds to the applicant’s existing history, that is, the application is recorded as a new application under the existing applicant number.

    • When dealing with external applicants, the system can identify multiple applicants and former employees.

If the system identifies data records in the employee or applicant database that resemble those of the current applicant, these are listed on screen. The user must then check the list to establish whether they are indeed the same person. If so, the user can then select that candidate.

If the candidate is a multiple applicant, the system accesses the applicant action New application, and simultaneously imports any existing data.

If the applicant is identified as a former employee, the Initial entry of basic data action remains on screen, and the system imports any existing data for this person. You can overwrite this data, if necessary.

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