Assign Docs to Applicant After Initial Data Entry SAP HR Recruitment Applicant Administration

Procedure

If you want to use the "assign then store with bar code" scenario to assign a document to an applicant after initial data entry, proceed as follows.

1. On the SAP R/3 System screen, choose Human resources
® Personnel management ® Recruitment, and then Appl. master data ® Maintain.

This takes you to the Maintain Applicant Master Data screen.

2. Enter the applicant number.
3. Choose Extras
® Assign facsimile.

The Document Type dialog box is displayed.

4. Place the cursor on the document type you require and choose Copy.

The Assign Facsimile dialog box is displayed containing information on the current assignment, such as the document type, infotype, and applicant number.

5. Enter the date of origin, if necessary, and choose Continue.

The Confirm Assignment of Facsimile dialog box is displayed.

6. Confirm the assignment.

The Enter Bar Code dialog box is displayed.

7. Stick a bar code on the original document and use an optical scanner to read it into the system. Choose Continue.

A message informs you that the bar code has been assigned successfully.

8. Forward the original document to the scanning department.

The bar code creates the link between the document and the infotype. When the document is scanned into the system, the scanner reads the bar code number and assigns it to a document type and infotype accordingly.

Result

The document is assigned to an applicant and provided with a bar code.